Country: Iraq and Kurdistan region of Iraq – Location: Position based in Erbil, with travel to Baghdad and Mosul offices
Duration: 9 months, renewable according to available funds, starting from June 2020 depending on the general context.
Conditions: Salaried contract, gross monthly salary from €2,300 to €2,800 depending on experience, monthly per diem USD 650, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months.
Presentation of TGH
"Actor in a sustainable and shared solidarity"
Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 10 countries in Africa, Asia, Europe and the Middle East.
The regional conflict in Iraq and Syria, started in 2011, has torn apart families, displacing millions of people inside the country and pushed other millions to look for refuge in the neighboring countries and Europe.
The Kurdistan Region of Iraq, hosting 97% of the Syrian refugees within Iraq, also hosts around 700 000 internally displaced persons. Furthermore, the KR-I faces a budgetary crisis which presents serious challenges in the access to services (e.g. education) for displaced and host community populations.
The defeat of ISIS’s last remaining strongholds in Iraq is now leaving ground for reconstruction and IDPs return. However, in places such as West Mosul and other vast portions of territories that have seen severe destruction where services are lacking, returns face structural limits (absence of livelihood opportunities, lack of public services, shelter…) and Iraqi people are still displaced in IDP camps of Ninewa or the East bank of Mosul.
Inter-community tensions are still present in this context, as military groups contribute to the political shaping of the areas retaken from ISIS. Despite the loss of the territories it used to control; ISIS cells are still present and active across Iraq, conducting frequent attacks.
The serious institutional crisis that the country is going through with the absence of a government is leading to numerous tensions between the military and political actors. These tensions are extremely high in Baghdad and in the south of the country and provoke violence against civil society and the US presence. In Ninewa, these tensions do not translate into violence. Demonstrations are currently non-existent despite the development of a political-military mafia system since the withdrawal of the Islamic state in 2017.
Presentation of the mission
TGH worked in Kurdistan from 1995 to 1999 in the education and agriculture sectors to support refugees from Turkey. In 2013, TGH reopened a mission in Iraqi Kurdistan and conducted several projects in Erbil: WASH in schools, Winterization distribution and progressively specialized in Child Protection and Livelihood sectors.
The organization is also implementing food security and livelihood programmes focusing on water resource management, rehabilitation of agricultural infrastructure, veterinary care, economic recovery and population empowerment. These programmes help to revive agricultural economic activity, a crucial sector in rural Iraq, and encourage people to return to the villages where they belong.
TGH have opened sub-offices in Baghdad and in Mosul for the Mosul / Hamdaniya / Sinjar operations and develop further project in Federal Iraq.
The overall objective of the Logistic Coordinator is to ensure the implementation of all logistics procedures and to train the local support team in order to support the current and future projects.
The Logistic Coordinator is under the responsibility of the Head of Mission.
The Logistic Coordinator manages the Deputy Logistics Coordinator.
The main responsibilities include:
Ensuring the functioning of the Logistics Department at coordination and field levels
- Establish clear channels and harmonized procedures for all offices as required
- Ensure the good management and documentation of all the supply chain activities in all operational offices
- Ensure the respect of internal and donors’ purchase procedures
- Ensure the quality and timeliness of the purchases
- Ensure the good management of all the equipment, assets and premises
- Ensure the good management of movement plan, the team of drivers and fleet of vehicles
- Elaborate a stock strategy in line with the Program needs
- Ensure the proper use and follow up of TGH Logistics internal tools (Purchase plan, purchase follow-up, etc.)
- Ensure effective and cost efficient procurement planning by liaising with technical staff and/or Project Managers to ensure that procurement plans are detailed, in place and up to date
- Examine and re-evaluate existing service contracts and oversee regular rent, utilities payments (i.e., electricity, phone and internet credit, etc.), office supplies contracts and running costs procedures
- Ensure a proper and accurate archiving system in all TGH offices
- Visit all projects sites and offices in order to verify and improve logistic support, implementation of procurement plan, stock management, fleet management
Strengthening of the logistics department
- Build the capacities and autonomies of the Logistics Team (Deputy Logistic Coordinator, Logistic Officer, Logistic Assistants)
- Provide training to the logistic team on the internal logistics procedures, specific logistics subjects (stock management, supply chain, fleet management etc), as well as logistics tools (purchase follow up, purchases requests, etc.)
- Recruit, if required, staff for the Logistics Department and provide training
- Accompany and train TGH partners (national NGOs) regarding logistics procedures and purchase process
Contributing to security management on the mission
- Manage the Deputy Security in his operational area
- Assist HoM in the implementation and enforcing of internal security guidelines
- Assist HoM in the writing of security plans
- Assist HoM to obtain access letters and authorizations required by the authorities
- Assist HoM for security assessments
- Ensure security equipment and devices are present and functional
Contributing to internal and external coordination
- Compile Monthly Logistics Reports
- Attend internal coordination meetings
- As and when needed, contribute to writing financial reports and compiling data for financial reports
- As and when needed, contribute to writing budget proposals
- Regularly report to Head of Mission
This list of responsibilities could be modified according to the needs in the field.
Security, working and living conditions
Despite the unstable political context in Iraq and KRI, the KRI region is generally safe and current TGH areas of operation in Federal Iraq are considered safe.
Erbil city is safe, and there are no restrictions of movement within the city. Much entertainment is available such as restaurants, sport centers, parks, supermarkets, cinema etc. Trips to the countryside are possible at weekends with prior validation by HoM. Security rules may be revised according to the evolution of the context.
Working and living conditions in Erbil are good. Communication means are satisfying (efficient internet, international phones). The office is separated from the guesthouses. Individual rooms are available for each expatriate.
Operations in KRI are subject to the same security condition as for Erbil.
Baghdad and Mosul: due to the security environment, international staff movements are strictly limited and under tracking. Curfew is set up at 5PM for all staff. Updated assessment is required.
- At least 1 year experience as Logistic Coordinator in humanitarian context is required
- Fluent in French and in English; Arabic is an asset
- Good skills in security management
- Good skills in transfer of knowledge/training
- Computer skills (including Excel and Word)
- Writing skills in French and in English
- Excellent interpersonal and diplomatic skills
- Autonomy, rigor and skills for synthesis
- Good organizational skills
- Adaptation capacities to dynamic context